Resume Format Guide [30+ Examples and Tips]

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To Write a Resume, You Don’t Need to Waste So Much Time Anymore, Read This Simple and Applicable Guide With Great Tips and Examples on Resume Format .

Before you continue your reading, did you know the basic knowledge of Resume?

Or do you need some complete understanding about Resume?

If you say yes, we recommend you to skip reading this article. You have to read this instead.

But if you think it is nonsense to waste your time for reading some long explanation and really need the simplest and aplicable one, yeah you come to the right place.

Reading this, you will easily understand these:

  • What is a good Resume format?
  • How to use the correct format to write a Resume?
  • What mistakes you have to avoid in making Resume?
  • Tips for upgrade your Resume quality

Of course the best part is we provide you examples for each part of the Resume format with easily understandable explanation, so you can follow it to make your Resume better.

What is a Good Resume Format?

All of you understand this clearly :

Every years tons of new graduated student is competing to get the best job.

Yes, but what is important of that statement? Competition.

Some of you maybe a person who want to make sure to be ready before join the competition.

But we are pretty sure that most of you are people who has felt the storm of that competition, maybe you have been rejected once, twice, or more.

Why don’t they recruit you? The answer will be variatif. But it is really possible that you have a bad Resume with wrong format, or at least there are some mistakes on it.

3 Main Resume Format Types

We won’t talk much about Resume Format types here. If you really curious about these Types, consider reading this article {LINK}.

In this article we will guide you to write resume in the best way and steps. So if you wonder which format type is this article gonna explain, the answer is this article compatible for all of them. Cause we will tell you the basic and fundamental guide.

Just for some information, there are 3 main resume format types. Some resume may use it’s own unique format.

First, the traditional type and most common used is reverse chronological format. Almost every job more compatible to this kind of resume format.

Employers are also mostly familiar with this. For someone who has a consistent experience and expertise field, this format is highly recommended.

Second format is functional or skill based format. This kind of resume format is used for opposite condition with reverse chronological. If you have really heavy varied experience or skill set, or your current experience wasn’t compatible to the job ads, or you want to change your job career, use this.

Combined format is the last resume format. For some reason, this format is more recomended than functional. This format is also more flexible. Just because the work experience part is highlighted evenly with the skills in this format.

If you are still confused to understand these 3 formats, see this image below:

Take it easy. First, understand the basic. In this article we will learn the basic one.

I think you are ready to join the guide.

Basic Rules in Writing Resume

Be sure you understand these rules:

  • Fonts
    Don’t be funky and childish to use some weird fonts. Applying jobs is one of many formal activities.

So use the standard font. Make it sure the fonts you use are consistent int your Resume
The standard font usually used is Arial, Tahoma, Helvetica, Times New Roman or Bookman Old Style.
For the size, use between 14 and 18 pt for your name and section titles. Other parts of the Resume use 11 to 12 pt. Single spacing for the paragraph is recomended.

  • Resume must be brief and relevant
    Don’t be a noob anymore with many detailed but unnecessary bunch of informations in the Resume. This article will be good news for you, read it till the and, so you will never be a noob anymore.
  • Consistent layout
    Stick to a single dates format, for example 08/2011 or August 2011.
    If you align the paragraph left, make sure you don’t have any right or center aligned in another part of your Resume.
    For the margin, set them one inch each side. For the header it must be larger, but don’t use italics and underlining.
  • White space
    it will be illegible, if your Resume full of gimmicky graphics. Yes, it is unnecessary. The recruiter needs some breathing room. Don’t avoid white spaces, it is your friend.

What is the best Resume file format to use?

PDF is the best (usually): it makes sure your Resume layout stays intact across all devices.

But some companies require a MS Word (DOC or DOCX) files/format for your Resume to be submited. Make sure you follow the instruction on job ad.

To stay on the safe side, have your Resume available in both PDF and DOC file formats.

Avoid graphic formats like JPG or PNG. Cause it makes your Resume content unable to be copied. Also it’s quality can be reduced and become blurry. Of course you can’t submit your Resume in format that dedicated to graphic software (PSD, INDD, CDR, or AI).

A Curriculum Vitae Must Have This on It:

  • Resume Header with clear contact information
  • Personal Profile
  • Work Experience
  • Education
  • Skills
  • Additional Sections

The format above generally used in that order, but for fresh graduates it is better to put education before work experience. Of course if work experience is blank, it will cause some problem. But you should never lie! You can use organizational experience or voluntary experience instead of work experience.

We will explain every part of the format clearly but simple. Here you go.

How to Use Correct Resume Format

Until here we hope you understood the rules we talked before. So we will continue to explain the content of Resume one by one.

Let’s get started.

Resume Header

The purpose of this section is so simple, it is to let the recruiter know how to reach you.

It is better to leave your Resume with no photo. Except it is required in the job ad explicitly or at least it said “good looking” in it. This condition usually found in some front desk kind of jobs.

A complete Resume header contains:

  • Full name
  • Professional title
  • Email address
  • Telephone number
  • Linkedin profile
  • Home address

Tips: Most of the recruiters will check and do little research of you from any information from this section. So make sure you have a good presence online.

Personal Profile

It is also called a Career Summary or a Personal Statement. It is a short paragraph contains a brief description of your expertise, skills and achievements, so the recruiters might think you are the right person to be hired.

Personal profile has two format. Resume Summary and Resume Objective.

The key different of these format is about your experiences. Use Resume Summary format you have many experiences in the field you are applying.

But if you are a fresh graduate with no experience, use the Resume Objective format instead.

We will explain more about this section. Hope you’ll get the best understanding.

Let’s study from examples.

Resume Summary Example for Business Executive:

Driven and well-organized e-commerce executive with 6 years of experience. Involved in developing 2 start-up companies as marketing srategist. Seeks to boost and redefine Ford Inc. KPIs. Increased Shoes Corporation revenue by 35%, slashed yearly costs by 20% and expanded business by 45%.

Resume Objective for Administrative Assistant:

Organized and motivated employee able to apply time management and organizational skills in various environments. Seeking to join Bonek Ltd. as an administrative assistant to help ensure good international communications and budget management.

Let’s break it down. Is there any difference betweet those two examples?

It is simply about the point of experiences right? I told you before. Resume objective is less attractive compared to Resume Summary. But this is still good. Why?

Because companies always recruiting fresh graduated. But what make them decide to recruit you is how skilled and motivated you are.

Tips: Include the company name that you are applying in your Resume.

This will show that you don’t spam your Resume to any company. Plus you make it look like you know the company well, what they need, so with the benefit you can offer to them in the future.

Work Experience

In this section you just have to list one or two most relevant work experiences. If you have more than one, writ it reverse chronogically. After that, just focus to show your achievements to the recruiter.

A bad Resume always say “responsible for bla bla bla”.

You won’t ever do that, so your Resume is better. Use action verbs like “created, analysed, developed, implemented, etc”.

Here is a good example of work experience:

Product Marketer at Adidas from 08-2017 until present at Manchester.
Created and Maintained social media contacts. Researched opportunities across online media. Supported event organization. Designed product calagoues.
Key Achievements: Project Team leader  in designing and implementing a comprehensive social media relations strategy for sports specified product, increased more than 70.000 instagram followers and built solid Facebook fanspage with 7.000 active users.

When recruiter read this Resume, he will immediately think “this person i was looking for”. Why? Let’s break it down.

The example above is really focusing on achievement. It is simplified but relevant and measurable.


  • Point in numbers when it is possible. So the recruiter will know how are you really benefit them.
  • Make sure you tailored what the job ad mentioned into your work experience section.


In this section, you must include:

  • Program name
  • University name
  • Year attended

Correct Resume Education section example:

BA in Marketing Management
Manchester University (06/2014 – 01/2018)
GPA: 3.90

Is it necessary to show your GPA? Yes, only if it’s notable (more than 3.5)


  • Don’t mention your high school in your education section, unless you didn’t attend university
  • Put this section above the work experience if you are a fresh graduated with no experience. If you want do it better, include your achievement while at the university like:
    – paper published,
    – competition won,
    – project done,
    – organizational experiences,
    – or maybe some extraculicular you joined.
    – also you can write your dissertation title and your favourite fields of study.


Remember this, tailoring the recruitment condition is greatly improves the chance to get the job.

It can be done at the work experience section. Of course it also have to do with the skills section.

There are a bunch of skills out there. You may have many of them. But is it really necessary to mention all of them? Nope. Relevance is greatly important here.

Which one is you should put, hard skills or soft skills? You know the difference right?

I’ll tell you a simple definition for both of it:

Hard skills are technical skills that are directly related to your tasks and can be measured properly. For example “JavaScript”, “Corel Draw”, “Autocad”, “Google analytics”, “Social media advertising”, etc.

Soft skills are more like your personal attributes that you have learned, like leadership, communication, etc.

Tips: For skills measurement, don’t you ever trying to lie or overrate them. You should use simple description that can indicate your skill’s level. For example basic, advanced or exellent.

Here you are, you’ve reach the end of the full Resume Guide. Yes, the last one is additiional section.

Add Some Informations on Additional Section

At this section you want to give more impressions to the recruiters.

Here is some of the content you can put additionally:

  • Awards and Certifications

Don’t forget to just mention the best and the most relevant.

  • Hobbies and Interest

It is better if you have accomplished some memorable achievement on your hobbies or interest, it shows how passionate you are.

  • Language

Only mention this one if you have master some foreign languages. If it just your native language plus English? Think it again, is it really benefit you?
Use these measurement to categorize them:
– Native
– Fluent
– Intermediate
– Basic

  • Conferences and Training attended

Again, just mention the most relevance to make sure you are tailoring the job recruiting condition.

Now you already reach the end of the best Resume writing guide. Congratulation.

For bonuses, let’s see some great examples with a well designed RESUME here {LINK}

Resume Examples

awesome resume example

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